FUNDING GUIDELINES FOR ORGANISATIONAL GRANTS
PLEASE READ THIS DOCUMENT CAREFULLY BEFORE MAKING AN APPLICATION.
The St Dennis and Nanpean Community Trust is a grant giving trust. The Trust’s funds are the result of a S106 agreement between Cornwall Council and Cornwall Energy Recovery Centre (CERC) for the construction of the Cornwall Energy Recovery Plant at St Dennis.
Trustees will consider all applications that fall within the guidelines. However they are primarily interested in projects where their funds will make a significant impact. From time to time Trustees may also designate specific priorities for their fund. Such priorities will be clearly explained on the Trust’s website. Demand for funds may also, at times, exceed those available, so that even if a project falls within the Trustees current priorities it does not mean that it will receive funding.
What We Fund
- All the grants we give must fit one of our charitable objects which are:
(1) To promote the preservation of health of people living in the Area of Benefit;
(2) To advance the arts, culture, heritage or science;
(3) To assist in the provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, have need of such facilities;
(4) To promote the protection and improvement of the environment;
(5) To advance citizenship or community development;
(6) To promote sustainable development;
(7) To prevent or relieve poverty.
(8) To promote Education and Training
(9) To promote Amateur sport
(10) To provide for the welfare of small domestic animals
- Applications from Charities, Voluntary and Community groups, Community Interest Companies (provided such Community Interest Companies are limited by guarantee and have at least 3 non related directors), Charitable Incorporated Organisations, Parish Councils, Schools and other “not for profit” organisations providing a community benefit. All applicants will be asked to provide evidence of their “not for profit” status e.g. a copy of their constitution
- All projects must benefit residents in the Area of Benefit. The Area of Benefit is defined as the St Dennis and Nanpean Electoral Division and is shown on the map below
- All projects must produce a community benefit and this benefit must be explained in the application
INSERT MAP HERE OF AREA OF BENEFIT (WHEN UPLOADING TO WEBSITE)
Applications which are unlikely to succeed
The Trustees do not support:
- Applications from sole traders, private members clubs, private business or any other “for profit” organisation
- Organisations not based or operating in the area of benefit. However organisations based outside of this area, or organisations based in the area but operating county wide, can apply on the condition that a significant percentage of beneficiaries attending the project reside within the area of benefit and that this can be evidenced
- General appeals or letters/mail-shots requesting donations
- Grant-making organisations seeking funding for the purpose of awarding grants to others
- Organisations with liquid (free) reserves covering more than 6 months’ expenditure unless they can clearly demonstrate that they are in financial need
- Organisations that do not yet have a track record of service delivery (or other convincing evidence of ability)
- On going running and core costs (including salaries not related to project delivery) unless the Grants Panel believes there is an exceptional reason to do so. If you think you may have an exceptional case please email the Grants Manager before applying. The Grants Manager will take advice from the Grants Panel on whether such application is likely to be deemed exceptional and notify you accordingly.
- Projects which mainly benefit people outside the Area of Benefit
- Projects which have already been started (i.e. retrospective funding)
- Campaigning or lobbying projects
- Work usually considered a statutory responsibility of local or national government
- Projects which cannot be completed within 12 months (small grants) or 24 months (large grants)
- Projects which require planning permission/other consents and such permission or consent has not been obtained (and evidenced to the Trust) prior to a panel meeting
- Applications asking for donations
- Applications for capital expenditure which cannot evidence a minimum of 5 years ownership or effective control of land or buildings which are the subject of the application
How To Apply
Step 1: If, after reading these guidelines, you feel your project falls within our current priorities then you should submit an application: We currently have 3 funding streams:
- Applications for a fixed sum of £250 can be made by simple letter addressed to the Grant Administrator setting out what the grant is for, how many people in the community will benefit and how the money will be spent. Applications for £250 can only be made, in writing in this way, where the group has a set of rules (e.g. constitution) and its own bank account. Evidence of a group rules and bank account must accompany the written application
- Online via small grants form for grants of between £250 and £1000
- Online via large grants form for grants of £1000 and above
Note in order to apply for grants online you must have an email address. The Trust encourages all applications where possible to be made online. If however you do not have an email address or are unable to make an application online please contact our Grants Administrator who will advise you on how it may be possible to submit a hard copy via post.
Step 2: We will attempt to acknowledge your application within two weeks of submission. If further information is required we will get in touch with the contact given in your application form. Requests for further information which remain unanswered by applicants after 2 months will result in the application being deemed withdrawn. If the applicant subsequently wishes to continue with the project a fresh application will need to be submitted.
What Happens Next?
Applications for Fixed Grants of £250: These applications will operate on a rolling basis and you are able to apply at any time. Applications will be assessed upon receipt and will normally be sent to panel within 4 weeks to allow for quick decision making.
Applications for grants for Small Grants from £250 to £1000: The Small Grants programme will operate on a rolling basis and you are able to apply at any time. Applications will be assessed upon receipt and normally be sent to panel within 4 weeks to allow for quick decision-making.
Applications for Large Grants of £1000 and over: Applications are reviewed by the Grants Panel on a quarterly basis. Applications for grants must be received by the Grants Administrator, by the application closing date, published on the Trust’s website.
- You will normally be sent a letter within two weeks of the Panel making a decision telling you how much your organisation has been awarded.
- You will also be sent a letter which constitutes a funding contract between your organisation and the Trust. This letter will need to be signed by one of your formal officers (e.g. Chair, Treasurer or Secretary).
- You will only be able to use the grant monies for the purposes set out in your application
- Any departure from the agreed project or budget must be agreed with the Trust in writing
- The grant given by the Trust must be acknowledged by you in any publicity material issued in connection with the project
- Photographs of your project will be supplied to the Trust free of charge for use on their website and in their annual report or publicity materials
- You must complete an end of grant report in the format supplied by the Trust
- You must supply invoices/receipts for all monies spent as per your application
- If any of these conditions are breached by you the grant awarded may become repayable, if so demanded, by the Trust.
- If it is decided that your application falls outside the Trust’s current priorities you will normally be informed within two weeks of submission
- If your application is considered at Panel but is unsuccessful, you will normally be informed of their decision within two weeks of that decision being made
The Panel reserves the right to defer applications where they do not consider they have sufficient written information to make a decision. Where the Panel defers an application for more written information you will normally be informed of the deferral (and the additional information required) within two weeks of the Panel’s decision to defer. Requests for further information which remain unanswered by applicants after 2 months will result in the application being deemed withdrawn. If the applicant subsequently wishes to continue with the project a fresh application will need to be submitted.
The Panel may also defer applications where then they wish applicants to attend a panel meeting and make a presentation. Where the Panel defers an application for this reason you will normally be informed of the deferral (and the request to attend and make a presentation) within two weeks of the Panel’s decision to defer. Requests to attend a Panel meeting and make a presentation which remains unanswered by applicants after 2 months will result in the application being deemed withdrawn. If the applicant subsequently wishes to continue with the project a fresh application will need to be submitted.
Grant Manager contact details: Diane Taylor.